Hendri de Ruiter

Purchasing Manager at Qimarox

“It is important to communicate clearly and efficiently”

Qimarox is a leading manufacturer of components for material handling systems. As a manufacturer of palletising machines and product lifts, among others, Qimarox distinguishes itself with a contemporary vision and approach. Innovation, quality and added value are of paramount importance. Their aim is to be a producer of components that make material handling systems faster, more flexible and more sustainable. In the approach of Qimarox, innovation, quality and ease of operation are paramount.

Qimarox has now strengthened cooperation with suppliers by implementing the Tradecloud Supply Chain platform. Via this platform, Qimarox communicates with suppliers about the rapidly growing number of orders and deliveries. Because Qimarox expects to continue to grow, digitization of the supply chain was an important wish. Purchasing manager Hendri de Ruiter: “We can only maintain our high delivery reliability if the delivery reliability of our suppliers also remains at a high level.”

“Everyone now uses one version of the truth”

In February 2019, Qimarox signed the contract with Tradecloud. The project started a month later, after which the platform was implemented in six months. In September Qimarox connected the first supplier to the platform and since January 2020 the platform has been fully live with eleven connected suppliers.

Qimarox uses the platform to automatically share orders from its own ERP system with these eleven suppliers. They in turn send an order confirmation directly from their own ERP system or via the platform. Connection to the platform is free for suppliers, while they also benefit from full chain integration thanks to the standard ERP connectors.

“Our suppliers immediately see it when a new purchase order is ready and they can import it directly into their own ERP system without manually entering data. This ensures a much more efficient process, both on the side of Qimarox and on the side of the suppliers”, says De Ruiter. The advantages he mentions: more insight into deliveries and better calculations of the material requirements.

Because manual purchasing tasks such as processing order confirmations have now been automated, Qimarox spends half the time on order administration. Automation also leads to more speed and fewer errors. As Qimarox’s purchasing staff can now only concentrate on orders that require attention, the delivery reliability of the suppliers increases. “We now have fewer rush orders and less discussion about orders. Everyone now uses one version of the truth.”

“Our goal is to capture as much knowledge as possible in systems”

All communication between Qimarox and suppliers is now in one place. Not only De Ruiter, but also the other colleagues within Qimarox and the suppliers can easily see what has been agreed. “Our goal is to capture as much knowledge as possible in systems. We go a long way in defining the specifications that the purchasing parts must meet. This prevents errors and misunderstandings. Especially nowadays, with a shortage of technical personnel, it is important to communicate clearly and efficiently, so that companies are able to make optimal use of the competences of their employees”, says De Ruiter.

Currently, Qimarox uses the Tradecloud modules Orders, Workflow, Communication and Basic Supply Chain Analytics. De Ruiter: “This year we want to connect even more suppliers. We are also thinking about expanding the processes that we want to facilitate with Tradecloud. Think of the modules Forecasts and Article management.”

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