RFQ module – Features

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Note: this module is still in progress which means features can be added or removed from the list. Please contact sales@tradecloud.nl for more information.

Send RFQ to Tradecloud

  • Send all your RFQ’s to Tradecloud via one connection.
  • Link purchases to RFQ’s.
  • Tradecloud distributes the RFQ’s to the correct supplier.   
  • Suppliers receive a task when RFQ’s are created or updated.

Receive quotations from Tradecloud

  • Suppliers can submit quotes manually in the portal (free).
  • Buyers will receive a task when all selected suppliers have submitted a quotation or the RFQ period has expired.
  • Buyers can select which quotation is preferred and should be sent to the ERP.

Real-time insight in RFQ statuses

The Tradecloud one portal provides real-time insight into the statuses of RFQ’s for buyers as well as suppliers.

  • RFQ statuses;
    • Issued > The supplier has not yet submitted a quote.
    • Submitted > The supplier has submitted a quote.
    • Rejected > The supplier has rejected the RFQ.
    • Closed > RFQ period has expired.

Communicate in context

  • Communicate efficiently and transparent which your suppliers about RFQ’s in the portal.
  • Communication is logged centrally in the RFQ detail page in the portal.
  • All coworkers have insight into all communication.
  • Receive a task when a message is sent by your supplier.

Attach documents to RFQ’s

  • Suppliers as well as buyers can attach documents to RFQ’s.
  • Additional information about documents can be added during the attaching process.
  • Documents can be attached via the portal as well as via the connection.

Insight in the history of every RFQ

  • Every RFQ has its own activity stream. In this steam, every action related to the RFQ is logged.
  • Activities can be:
    • A creation of an RFQ.
    • A status change of an RFQ.
    • A message that is sent related to an RFQ.
    • A document that is attached to an RFQ.

Receive tasks when human input is needed

  • Receive email notifications when tasks are created.
  • Determine the frequency of email notifications.
  • Tasks are created when:
    • Messages related to an RFQ are sent.
    • All Suppliers have submitted a quote related to an RFQ.
    • RFQ period has expired.

Ideas for the next version

If you are interested in one of these features, please late this know by voting on the topic on our roadmap.

  • Internal communication about RFQs.
  • Mentioning users in messages.
  • Attaching a document to a message.

Features we will not support

  • Sending RFQs to not connected companies.
  • Sending RFQs to companies that do not have a Tradecloud account yet.
  • Converting RFQs into purchase orders within the portal.