RFQ module – Features

Note: this module is still in progress which means features can be added or removed from the list. Please contact sales@tradecloud.nl for more information.

Send RFQ to Tradecloud

• Send all your RFQ’s to Tradecloud via one connection.
• Link purchases to RFQ’s.
• Tradecloud distributes the RFQ’s to the correct supplier.   
• Suppliers receive a task when RFQ’s are created or updated.

Receive quotations from Tradecloud

• Suppliers can submit quotes manually in the portal (free).
• Buyers will receive a task when all selected suppliers have submitted a quotation or the RFQ period has expired.
• Buyers can select which quotation is preferred and should be sent to the ERP.

Real-time insight in RFQ statuses

The Tradecloud one portal provides real-time insight into the statuses of RFQ’s for buyers as well as suppliers.

• RFQ statuses;
  • Issued > The supplier has not yet submitted a quote.
  • Submitted > The supplier has submitted a quote.
  • Rejected > The supplier has rejected the RFQ.
  • Closed > RFQ period has expired.

Communicate in context

• Communicate efficiently and transparent which your suppliers about RFQ’s in the portal.
• Communication is logged centrally in the RFQ detail page in the portal.
• All coworkers have insight into all communication.
• Receive a task when a message is sent by your supplier.

Attach documents to RFQ’s

• Suppliers as well as buyers can attach documents to RFQ’s.
• Additional information about documents can be added during the attaching process.
• Documents can be attached via the portal as well as via the connection.

Insight in the history of every RFQ

• Every RFQ has its own activity stream. In this steam, every action related to the RFQ is logged.
• Activities can be:
  • A creation of an RFQ.
  • A status change of an RFQ.
  • A message that is sent related to an RFQ.
  • A document that is attached to an RFQ.

Receive tasks when human input is needed

• Receive email notifications when tasks are created.
• Determine the frequency of email notifications.
• Tasks are created when:
  • Messages related to an RFQ are sent.
  • All Suppliers have submitted a quote related to an RFQ.
  • RFQ period has expired.

Ideas for the next version

If you are interested in one of these features, please late this know by voting on the topic on our roadmap.

• Internal communication about RFQs.
• Mentioning users in messages.
• Attaching a document to a message.

Features we will not support

• Sending RFQs to not connected companies.
• Sending RFQs to companies that do not have a Tradecloud account yet.
• Converting RFQs into purchase orders within the portal.